Event rental software
You have 100 chairs. 80 are rented. How many can you actually book?
If that question is harder than it sounds, you already know the problem we build for. Most operations answer it conservatively and quietly turn down work they could have taken. RentKit gives you the real number for every day of the rental - so you stop leaving weekend revenue sitting in the warehouse.
No pushy sales calls. Just a fast walkthrough so you can see if it fits your operation.
Trusted by tent, party, and trailer rental companies
The same product. A different tour, depending on the size of the mess.
Every account includes every feature. We just stop pitching you the time clock if you're still on the truck.
You've got a warehouse crew, a couple of trucks, and more deliveries than you can eyeball.
This is the stage where routing and prep start paying for themselves - usually the first month you miss a delivery window you'd promised.
Showing the 29 capabilities that matter most at crew & trucks scale. See everything RentKit does →
Inventory & availability
Knowing what you can actually promise on a given date - the question everything else depends on.
Availability across the rental period
Availability isn't what you own minus what's reserved. It's a different number every day of the rental.
- Lowest availability across the whole rental window, not a single date
- Turnaround time held after return, so items back this morning aren't sold this afternoon
- An order excluded from its own availability while you edit it
Bundles & packages
A package that quietly contains ten of your chairs will oversell those chairs without ever saying the word.
- Bundle demand counted against the component items inside it
- Components expanded on pull sheets so they actually get pulled
- Nested bundles for packages built out of other packages
Maintenance tracking
Broken equipment goes back on the shelf because nobody had anywhere to record that it's broken.
- Maintenance records against a specific piece of equipment
- Raised straight from a damaged item found at check-in
- Items held out of availability while they're being repaired
Subrentals
The 100 chairs you cross-rented exist in a text message, so they aren't on the pull sheet.
- Sourced items on the order alongside inventory you own
- Cost recorded against the job so margin is real
- Vendor records for who you source from and how often
Why rental inventory is harder than it looks
Rental availability isn't what you own minus what's reserved. It's a different answer for every day of the rental. Here's where the simple version breaks.
Chairs still bookable
Thu
100
Fri
100
Sat
20
Sun
100
Mon
100
Tue
100
Wed
100
You own 100 chairs. An order takes 80 of them for Saturday. Everyone can do this math.
20 available. This is the version rental software usually shows you.
RentKit calculates the lowest availability across the entire rental period, holds items through their turnaround time, counts bundle components against the items inside them, and excludes an order from its own availability while you're editing it.
Quotes, booking & customers
Turning an enquiry into a confirmed order without three phone calls and a retype.
Quotes that become orders
Most operations type the same job three times: once to quote it, once to confirm it, once to invoice it.
- One record from quote through to paid
- Real availability behind the quote, not a guess
- Documents you can format the way you want them
Online booking on your own site
Customers who have to call to find out what's available mostly don't call.
- Embeddable catalog, wishlist and checkout for any website platform
- Live availability, delivery fees by address, discount codes, blackout dates
- Your branding, your domain - no platform lock-in
Customer history & CRM
Whoever answers the phone should know what this customer rented last year and what went wrong.
- Full order history, contacts, and notes per account
- Conversations kept against the customer, not in an inbox
- Job sites and venues stored for customers who book the same places
Lead pipeline
Enquiries that aren't ready to book yet fall into a mailbox and get forgotten.
- Pipeline board for enquiries ahead of the quote
- Requested-items capture so the enquiry carries detail
- Follow-up automations rather than a mental note
Contracts & digital signatures
A signature chased after the event is a signature you're not going to get.
- Rental contracts with digital signature capture
- Signed in the field at delivery or pickup on the app
- Terms and policies attached to the order they belong to
Reviews & customer feedback
The happiest customer you had last month never got asked to say so publicly.
- Review requests after the job completes
- Feedback captured against the order and customer
- Follow-up when something went wrong, before it becomes a review
Money
Getting paid earlier, and not typing any of it twice.
Deposits, payment links & card readers
Payment friction is the difference between paid before the event and chasing it for three weeks after.
- Payment links by email or text with no customer login
- Deposits taken at booking, balance tracked on the order
- Card readers so drivers collect at delivery
Real-time QuickBooks sync
Somebody re-enters every invoice into QuickBooks at the end of the night.
- Invoices, payments, refunds, customers and items sync as they happen
- QuickBooks Online and Desktop - several competitors only do Online
- No batch job, no export, no month-end re-keying
Accounts receivable
"How much is owed to us, and how old is it?" shouldn't take an afternoon to answer.
- AR aging that reflects the operation, not a reconciliation
- Automatic reminders for balances due and invoices past due
- Tax codes and combined rates including per-county setups
Warehouse & prep
The gap between what the office sold and what actually goes on the truck.
Prep workspace
Prepping from invoices means opening orders one at a time and guessing what's already done.
- Prep calendar showing ready, in progress, and flagged by day
- Pull by invoice, or batch by item across the day's orders
- Overbooking surfaced during prep, not after the truck loads
Pull sheets & load manifests
The sheet printed this morning describes an order that has changed twice since.
- Generated from the live order every time they're opened
- Manifests per truck and per stop
- Print-friendly when the warehouse wants paper
Tasks & operational checklists
The steps that only the veteran remembers are the ones that get missed when they're off.
- Checklists tied to invoices, routes and customers - not generic todos
- Photo proof, approvals and recurring series
- Action flows that turn a finding into the work that follows it
Equipment check-in
Damage found in June can't be billed to the customer from April.
- Checked back in against what went out, shortages visible immediately
- Condition and photos captured at the dock
- Damage attributed to the order while the claim is still collectable
Custom forms & field capture
The information you need from the field is different from what any vendor guessed you'd need.
- Templates bound to invoices, routes and inventory
- Signatures, GPS stamps and requirement packs
- Review workflow and audit trail behind submissions
Delivery & routing
Where a correct order still turns into a bad day if the sequence is wrong.
Route building & optimization
Delivery order gets decided in the yard each morning.
- Time windows, truck capacity and driver assignment as real constraints
- Automatic stop ordering with manual override
- A dispatch board for everything going out that day
Venues, job sites & waypoints
The tricky loading dock at that hotel gets rediscovered by every new driver.
- Reusable venue and job-site records with access notes
- Waypoint library for locations you serve often
- Delivery addresses that aren't the customer's billing address
Trucks & fleet
Capacity you're planning against lives in someone's head, so routes get overloaded.
- Truck records with capacity feeding route planning
- Assignment visible on the dispatch board
- Loading efficiency reflected in the manifest
Customer delivery notifications
"What time are you coming?" is the most common call your office takes.
- Route time notifications to customers automatically
- Updates when a window moves during the day
- Sales rep notified on their own accounts
Field & mobile
The half of your company that never sits at a desk.
Native iOS & Android apps
A responsive website stops working in a warehouse aisle with one bar of signal.
- Genuinely native on both platforms, not a mobile web page
- Admin capability too - create orders, take payment, pull reports
- TapGoods has no native app at all; several others ship crew-only tools
Delivery photos & signatures
Proof of delivery lives in a crew member's camera roll, which is to say nowhere.
- Photos and signatures captured at the stop
- Attached to the order, not a phone
- Available the moment a customer disputes something
Payment on delivery
Balances collected after the event are balances you chase.
- Connected card readers in the field
- Payment recorded against the order immediately
- Receipt to the customer before the truck leaves
Workforce
The part every other rental platform makes you buy somewhere else.
Team chat
Order details get discussed in a group text nobody can search next month.
- Conversations attached to the order being discussed
- Context that stays with the job, not the thread
- One less subscription to run alongside the rental system
Reporting & oversight
Answers that currently require exporting three systems into Excel.
Revenue, labor & utilization reporting
Reporting for most rental companies means a monthly export and a hope the numbers line up.
- Revenue, sales pace against prior periods, and payment breakdowns
- Labor from the same system that ran the time clock
- Utilization, so the next inventory purchase is a decision not a reflex
Custom fields & automations
Every rental company tracks something the software vendor didn't think of.
- Custom fields on the records that matter to you
- Notification automations for follow-ups that otherwise get missed
- Documents formatted your way, not the vendor's
Integrations
The rest of your stack should read from the same numbers you run on.
- QuickBooks Online and Desktop in real time
- Shopify order sync and Google Calendar
- Embeddable widgets for any website platform
See it set up for a crew & trucks operation
We'll walk the parts that matter at your size and skip the ones that don't.
Book a demoWhy rental companies switch to RentKit
RentKit follows rental work from booking through return. Generic field-service software doesn't.
Real-time QuickBooks sync
Invoices, payments, refunds, customers, and inventory items sync instantly. No exports, no batch jobs, no duplicate entry.
Built-in route optimization
Plan delivery and pickup routes with stops, trucks, and drivers. Your crew gets the details on their phone, not through a chain of texts.
Mobile apps for warehouse and drivers
Pull sheets, delivery photos, signatures, and route updates where the crew does the work.
Pricing published on the site
Starts at $99/month, listed in full on our pricing page. Most rental platforms require a demo call before they'll show you a number.
Every rental category
Tents, tables, inflatables, trailers, AV, heavy equipment. Not an inflatable-only or AV-only tool you have to work around.
Customer-facing catalog built in
An embeddable catalog and wishlist widget for your own site, so customers can browse and request without a separate storefront.
Where we're still catching up
We connect to fewer third-party apps than the largest platforms, our reporting depth is still an area we're actively building out, and plenty of operators haven't heard of us yet. If a specific integration or a specific report is what decides this for you, ask us before you sit through a demo. We'll tell you whether we have it.
Customer Support From Rental Pros
We know rentals, because we DO rentals. When you call us, you're talking to someone who's dealt with a double-booked weekend and a driver who can't find the venue, not someone reading from a script.
Contact our sales
(469) 713-6476
Count the tabs your team has open
Most rental companies past ten people are running the business across four or five subscriptions that don't know about each other.
The usual setup
- Rental software for inventory and invoicing
- A separate app for time clock and crew scheduling
- Another one for team chat
- Training in a shared drive, or a binder
- Spreadsheets for anything the others can't answer
None of them can tell you what a job cost to staff against what it billed. That answer lives between two systems, so it gets exported and merged by hand, or not answered at all.
One system
- Inventory, orders, invoicing and QuickBooks
- Time clock with kiosk PIN pad, breaks and overtime
- Crew scheduling against the delivery days that need cover
- Team chat tied to the order being discussed
- Training and certifications per employee
Because the hours and the orders are the same records, labor cost per job is a report rather than a reconciliation.
See the workforce toolsRentKit reports hours and pay categories, but it doesn't run payroll. You still use Gusto, ADP, or whoever files your taxes.
Simple Pricing
Everything your team needs to run rental operations, with prices published on the site. No hidden fees or confusing contracts.
Starts from
Includes 2 users
Add users
See exactly what's included for $99/month before you commit.
All-Inclusive Features
Set Up Takes Days, Not Months
Book a Demo
Tell us what you rent and how your team works. We’ll show you exactly how RentKit fits your operation.
Schedule nowAdd Your Inventory
Upload a product list or sync directly from QuickBooks Online. Most companies are loaded in under an hour.
Create Your First Invoice
Set up payments in 5 minutes through our merchant onboarding. Then create, send, and collect on your first invoice.
Free training and integration included with every account.
Not ready to talk to anyone yet?
Run your own numbers first. These are free, there's no email gate, and they work whether or not you ever become a customer.
Route & Dispatch Time
What your current dispatch process costs in hours per week.
Paper-to-Digital ROI
What moving off printed pull sheets saves.
Invoice Cycle & Cashflow
How fast you invoice and get paid affects when money lands.
Equipment Turn-Time
Whether faster turnaround beats buying more inventory.
Event Space Tables
What fits in a space, in a format you can send customers.
Damage Claim Reduction
What check-in checklists save on damage disputes.
You may be wondering…
Already looking at someone else?
We wrote the comparisons ourselves, and each one has a section on where the other product wins. If a competitor is the better fit for your operation, you should know that before a demo, not after.
See how your inventory, invoices, routes, and QuickBooks stay connected
Book a Quick DemoNo pushy sales process. Just a practical walkthrough to see whether RentKit fits your operation.