Invoicing & Payments
Getting paid shouldn't be the slowest part of the job.
Quote, invoice, take deposits, collect on delivery, and have all of it land in QuickBooks without anyone re-typing it at the end of the night.
The invoice is where rentals get re-entered
A rental order is already a complete description of the job: items, quantities, dates, delivery, fees. Then most operations re-type all of it - once into a quote, again into an invoice, again into the accounting system.
Every retype is a chance for the three copies to disagree. And they usually do, right about the time a customer disputes a charge or you're trying to reconcile a month.
One record from quote to paid
The quote, the order, and the invoice are the same document at different stages. Approving a quote doesn't create a second thing to keep in sync.
- ✓Quotes that convert to confirmed orders without re-entry
- ✓Deposits, partial payments, and balance due tracked on the order
- ✓Custom line items and fees - delivery, setup, damage waiver, whatever you charge
- ✓Tax codes and combined rates, including per-county setups
- ✓Automatic invoice numbering and sequencing
- ✓Documents you can actually customize, rather than the format a vendor chose
Get paid where the customer is
Payment friction is the difference between getting paid before the event and chasing it for three weeks after.
- ✓Payment links sent by email or text - no login required for the customer
- ✓Online payment at the time of booking through your own site
- ✓Card readers so drivers can take payment at delivery
- ✓Automated reminders for balances coming due and invoices going past due
- ✓Accounts receivable aging so you can see what's actually outstanding
Real-time QuickBooks - Online and Desktop
This is the integration operators ask about most, and it's where several competitors fall down hardest.
RentKit syncs in real time rather than as a nightly batch or a manual export. Create or change an invoice, take a payment, issue a refund, add a customer or an inventory item, and it reflects in QuickBooks.
The competitive picture is stark: Booqable has no native QuickBooks integration, Bouncy Castle Network has no accounting integration of any kind, and TapGoods supports QuickBooks Online but not Desktop. If your accountant runs Desktop, that last one is a dealbreaker.
How it works
- 1
Build a quote from your inventory with real availability behind it.
- 2
Customer approves; it becomes a confirmed order without re-entry.
- 3
Take a deposit, send a payment link, or collect on delivery with a reader.
- 4
Everything syncs to QuickBooks as it happens - no end-of-month re-keying.
Why operators move billing into RentKit
- ✓One record instead of three that drift apart
- ✓Deposits collected at booking rather than hoped for later
- ✓No manual QuickBooks entry at the end of the night
- ✓Long-term contracts bill themselves on schedule
- ✓Clear answer to what's outstanding and how old it is
See a real order go from quote to QuickBooks
Bring an invoice you'd normally re-type by hand and we'll run it through end to end.