Time Clock & Crew Scheduling
Your rental software knows who worked the job. Your time clock app doesn't.
Time clock, scheduling, time-off, training, and team chat in the same system as the orders your crew is working - instead of a second subscription that has no idea what a delivery is.
The stack every growing rental company ends up with
It happens the same way everywhere. You buy rental software, because you need inventory and invoicing. Then you hire a crew, and the rental software has nothing for scheduling, so you add Connecteam or When I Work. Then you need training records, so that goes in a shared drive. Then you need to know labor cost per job, and nothing connects, so it goes in a spreadsheet.
Now you're paying three subscriptions, and the one that knows who worked Saturday is a different system from the one that knows what Saturday's jobs were worth. Any question that spans both - did that wedding actually make money after labor? - means exporting and merging by hand.
The spreadsheet is the tell. It exists because two systems that should be one aren't.
A real time clock, not a checkbox
This is a full time and attendance system, because a half-built one just moves the problem.
- ✓Warehouse kiosk mode with a PIN pad - crews clock in without a login or a phone
- ✓Clock in from the mobile app in the field
- ✓Optional photo verification at clock-in
- ✓GPS location recorded with each entry, with accuracy shown
- ✓Breaks, including automatic deduction and paid break rules
- ✓Overtime thresholds with a configurable week start
- ✓Manual entry and adjustments for managers, with an approval step
- ✓Pay categories so different work bills differently
Scheduling built around delivery days
Generic scheduling tools schedule shifts. Rental companies schedule against events - a Saturday with nine deliveries needs different coverage than a Saturday with two.
The weekly schedule sits next to the delivery calendar, so you're staffing against the actual workload rather than guessing from last week.
- ✓Weekly grid by employee and by day
- ✓Coverage against the delivery days that need it
- ✓Truck and crew assignment alongside the route
- ✓Time-off requests, approvals, and leave balances
- ✓Unavailability tracking so the schedule stops proposing people who can't work
Training and communication in the same place
Seasonal hiring is the norm in this industry, which makes onboarding a recurring cost rather than a one-time project. Most companies handle it with a binder, a veteran crew member, and hope.
- ✓Training courses and certifications tracked per employee
- ✓Team chat tied to the order being discussed, not a general channel
- ✓Roles and permissions so crews see their work and not your margins
- ✓Remote team views for crews that rarely come to the warehouse
Nobody else in rental software does this natively
This is the widest gap in the category, and it's worth being precise about.
TapGoods PRO offers shift scheduling and mobile clock-in - through a partnership with Nowsta. It's a real option, but it's a second vendor, a second bill, and an integration boundary between your labor data and your rental data. Goodshuffle Pro, Booqable, Event Rental Systems, InflatableOffice, and Bouncy Castle Network have no native workforce management at all.
Where a dedicated tool still wins: if you need full payroll processing, tax filing, and benefits administration, Gusto or ADP do things we don't. RentKit gives you the hours, the categories, and the reporting - you still run payroll somewhere.
The number you couldn't get before
When the time clock and the orders live in the same system, labor reporting stops being an export-and-merge exercise. You can see what a job cost to staff against what it billed, which crews are efficient on which work, and where overtime is actually coming from.
That's not a new feature so much as a consequence - it's the question that was unanswerable while the two systems were separate.
How it works
- 1
Set up your crew with roles, pay categories, and clock-in methods - kiosk PIN, mobile, or both.
- 2
Build the week's schedule against the delivery days that need coverage.
- 3
Crews clock in at the warehouse station or from the app in the field.
- 4
Managers approve entries and time-off; hours flow into labor reporting and out to payroll.
Why operators consolidate onto this
- ✓One subscription instead of rental software plus a workforce app
- ✓Labor cost per job without merging two exports
- ✓Hours recorded against the same orders they were worked on
- ✓Seasonal onboarding with training records that persist year to year
- ✓One place to look when someone asks who was on that delivery
Bring your current stack to the demo
Tell us what you're paying for time, scheduling, and chat today, and we'll go through it one app at a time.